How to add a printer to your mac or Windows pc

You will need the make, model, and IP address of the printer you want to use. Check to make sure your printer is turned on and has an Ethernet  Ethernet - Free networking icons cable connected.  This guide is not for Kyocera and Xerox machines. Printers that are not hardwired to the network via Ethernet cable can be setup directly to your computer via a USB cable


  • Open System Preferences > Printers

  • Open Printers and Scanners and click + to add a printer 


  • If listed, select the printer from and click Add

  • If the printer is not listed, click on the globe icon to add a new printer

  • Enter the IP address in the Address box (example:
  • Erase the IP address in the Name box and enter the name and location of the printer
  • Click Add
  • Check Duplex Printing Unit for double-sided printing 
  • Click OK

Windows 10:

  • Type Control Panel in the search bar on the bottom left of desktop screen

  • Open Control Panel and under Hardware and Sound click on View Devices and printers

  • Open Devices and Printers > Add a printer 
  • If the printer is not listed, click on The printer that I want isn’t listed



  • If listed, locate the driver for the printer and click Next
  • If not listed, click on Windows Update 

  • Windows will update the Manufacturer list and the available drivers to select
  • Locate the model of the printer e.g., HP LaserJet Pro M203 and click next
    1. If the driver is not available for the model of printer you need select Universal Printing PCL 6

  • Click next and name the printer > Next > print test page